We have temporarily stopped taking reservations for meeting rooms as we are closing our office for the rest of the month until we know what the status of the virus outbreak is.

To reserve a meeting room at the Memorial Fund, first complete and submit the following Room Request Form. You will then receive an e-mail from the Scheduling Coordinator to confirm space availability and guide you through the Room Request Procedure.

PLEASE NOTE: Your arrangements are NOT confirmed until you provide the documents/information listed on the Room Request Form AND receive a Confirmation Notice from the Scheduling Coordinator.

All Fields Required

Meeting Information

Date of meeting (mm/dd/yy)*	Time begin*	Time end*
Purpose of meeting*	Number of participants*	Number of children*
Signs will be posted within the building to direct your meeting participants to the correct entrance for the conference suite. What wording would you like on the signs?*
Name of Facilitator (if applicable)	Facilitator’s Phone	Facilitator’s Email

Arrangements for space and supervision for children need to be cleared with the Memorial Fund’s Scheduling Coordinator before the event.

Room and Equipment Information

Room Requested:*
Board Room (20 max.)
Community Room (capacity based on set-up)

Room Set-up (for Community Room only):

Rounds of 6 (48 max.)	Rounds of 8 (64 max.)	U-shaped (25 max.)
Square (35 max.)	Theater (75 max.)	Classroom (40 max.)

Audio/Visual Equipment Requested:*
(Please bring your own laptop.)

None	Large Screen Monitors	Video Conferencing
Whiteboards	Easels, flip chart & markers	Conference Calls
DVD player	Wireless Internet Connection	Apple TV for Airplay

Equipment Notes:


WCGMF will provide each meeting with water, coffee, decaf coffee, and tea.
Additional Requests:

Sponsoring Organization (Agency)

Are you a current Memorial Fund Grantee? * Yes  No
Are you a state or local agency?*   Yes     No

Organization Name*

Organization Address (City, State, ZIP)*

Meeting Sponsor Name*

Phone*	Fax*	Email*
Administrative Contact Name (if different)
Phone	Fax	Email
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